Privacy Policy

Last updated: December 2025

This Privacy Policy explains how Sentienta ("we", "us", or "our") collects, uses, and protects information in connection with your use of the Sentienta Ethics Navigator ("Service"). By using the Service, you agree to the practices described in this Privacy Policy.

1. Scope

This Privacy Policy applies to information processed through the Sentienta Ethics Navigator web application and any related services or communications. It does not apply to third-party sites, services, or tools that may be linked from the Service.

2. Information You Provide

When you use the Service, you may provide:

• Account information: such as your email address and authentication details used to sign in.
• Case descriptions and input text: descriptions of ethical dilemmas, scenarios, concerns, and related details that you type into the Service.

The Service is designed for structured reasoning and does not require personally identifiable information (PII) about real individuals. You agree not to include real names, addresses, or other identifying details when describing cases.

3. Information Collected Automatically

When you use the Service, we may automatically collect certain technical information, such as:

• IP address and approximate region.
• Browser type and version.
• Device type and operating system.
• Pages viewed, features used, and timestamps of activity.

This information is used to operate, secure, and improve the Service, as well as to understand general usage patterns.

4. Use of Cookies and Similar Technologies

The Service may use cookies or similar technologies to:

• Maintain your session and authentication state.
• Remember certain preferences.
• Support analytics or performance monitoring.

You can control cookies through your browser settings, but disabling them may affect your ability to use certain parts of the Service.

5. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve the Service.
• Support secure access and authentication.
• Respond to support requests or inquiries.
• Monitor performance, reliability, and security.
• Develop new features and enhancements.

We may use aggregated or de-identified information for analytics, research, or product development. Such information does not identify individual users.

6. AI Processing and Outputs

The Service uses AI models to generate structured analyses and narratives based on the text you provide. Inputs and outputs may be logged for:

• Debugging and reliability.
• Safety and abuse monitoring.
• Improving the quality of the Service.

We take steps to minimize the use of identifiable information and ask that you avoid including identifiable details in your case descriptions.

7. Data Sharing

We do not sell your personal information.

We may share information:

• With service providers: such as hosting providers, analytics services, or authentication platforms that help us operate the Service. These providers are authorized to use information only as necessary to perform services on our behalf.
• For legal or safety reasons: when we believe in good faith that disclosure is necessary to comply with applicable law, respond to legal process, or protect the rights, property, or safety of Sentienta, our users, or others.
• In connection with business transfers: if we are involved in a merger, acquisition, or asset sale, your information may be transferred as part of that transaction, subject to continued protections consistent with this Policy.

8. Data Retention

We retain information for as long as reasonably necessary to:

• Provide and maintain the Service.
• Support legitimate business and security purposes.
• Comply with legal obligations.

We may retain aggregated or de-identified information for longer periods, as it does not identify individuals.

9. Security

We use reasonable technical and organizational measures to protect information from unauthorized access, loss, misuse, or alteration. However, no system can be completely secure, and we cannot guarantee absolute security of information transmitted or stored electronically.

10. Your Choices and Responsibilities

You are responsible for:

• Keeping your login credentials confidential.
• Avoiding submission of real-world identifying information in case descriptions.
• Using the Service in a manner consistent with professional and legal obligations.

If you have questions about modifying or deleting information associated with your account, you may contact us using the details below.

11. International Use

The Service may be accessed from countries with different data protection laws than those in your jurisdiction. By using the Service, you acknowledge that information may be processed in locations where data protection standards may differ.

12. Children's Privacy

The Service is not intended for use by children under 18, and we do not knowingly collect personal information from children under 18. If you believe a child has provided us with personal information, please contact us so we can take appropriate action.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make material changes, we will update the "Last updated" date at the top of this page. Your continued use of the Service after changes become effective constitutes your acceptance of the revised Policy.

14. Contact

If you have questions or concerns about this Privacy Policy, please contact us at:
info@sentienta.ai